Full Service Virtual Event Management Services

Many organizations will struggle with what to do with their next conference or meeting.  We support your team with clarifying the objective of your event and the best way to meet it.

Curating Content

The value we provide is not only in supporting the client to create a "story" within the event and interject different types of content to maintain interest and interactivity, but to leverage top quality production values and the right platform(s) to make the event a success.

Promoting Engagement

At Sherpa Group, we excel at breaking down the screen barrier. We will work with you, your brand and your team to determine the best way to engage with attendees. 

Technical Support

Perhaps you have a team that normally does your live event, but they are struggling with the overwhelming number of possible platforms to choose from the technological aspects that make it all come together.

 This option can include:

• Event Management support
• Speaker Management
• Sponsor Management
• Exhibitor Management
• Zoom Administration
• Professional Zoom account features 
• Engagement activities

 Are you ready to go to the next level for your video call, webinar or presentation?   Perhaps you don't have a complete event that you are staging, but a critical meeting that needs to show you, your business or your product at its best.  When your reputation and brand are of the utmost importance, talk to us about our  "Zoom Admin" package.  

This option can include:

• Professional Zoom account features
• Managing registration / meeting access
• Waiting room facilitation
• Breakout rooms
• Speaker spotlighting
• Gallery view management
• Chat moderation
• Content scheduling consultation
• Speaker coaching and staging 

Are you looking for a way to promote your wines, sample the latest custom cocktail, or to simply engage with friends and fans? Together we can create a virtual event that can be scaled to match your budget, your guests and your desired experience. 

A virtual tasting or entertainment party can be as simple as having us facilitate a video connection between your guests and the expert. The guest is responsible for securing the chosen beverage or supplies and whatever snacks they desire to have on hand. The expert dials in from their  location, with augmented lighting, microphone, camera, laptop monitor and technical support and chats with them regarding the selections they are tasting and answers any questions or guides them through a game, activity or entertainment.

Pricing is adjusted to suit your needs with add-on's such as:

Arrange delivery of catering snacks and beverages,

Send out branded glassware, coasters, corkscrews,  or other gift items in advance.

Arrange entertainment or activity,

Virtual photo booth for social media and marketing analytics.

Engage with a local business with a large parking lot or a drive-in theatre to offer a ‘drive in’ live music performance or movie night (or both!).  Or what about a drive-in grad celebration that still satisfies the physical distancing requirements? Make the most of the 50 vehicle limit to create an intimate and engaging experience.

Full Production Support

Our team will assist with the stage setup, lights and audio. The backdrop would convert to the optional movie screen later in the evening once it’s dark. Guests can engage with the artists on stage through the virtual video link, chat rooms and the movie selection could be voted on by the guests through the polling option.

Guest and Traffic Management

The guests would be required to drive in to the event and each car would be given 20 feet of parking space. Some of the things that people enjoy the most at outdoor events: open hatches, trucks parked backwards, along with sitting outside will all still be allowed - but guests will all stay within their vehicle and interact (virtually) with the performances on their cell phones.

Optional Add-ons: Promotional materials and other giveaways can be handed out upon entry to the site. Partner with a snack supplier that gives out popcorn or a beverage to each guest.

Are your non-profits struggling to find a new way to raise funds now that their galas have had to be cancelled? Get your supporters to come together for a curated evening of entertainment, keynote speakers and auctions – virtually!  

Tickets can be sold online to receive a password-protected link to the virtual gala or kitchen party. Theme the event as a dressy affair (virtual gala attire includes black tie up top and shorts on the bottom) or as a casual one (all the great parties end up in the kitchen!). When they dial in, they will be treated to all the wonderful presentations they expect and the opportunity to bid on silent and live auction items - or other engaging content that opens their pocket books.

Optional Add-ons: We can send out branded gift items in advance that guests can wear or use during the event. We can arrange with a local catering company or restaurant to deliver a meal or a winery to donate table wine (just like in a real gala!) to elevate the experience.

 Are you looking for a wedding option that will still deliver the engagement and experience you dreamed of while operating within the current physical distancing measures?  Our Virtual / Micro Wedding options give you the opportunity to maximize the space you already have booked (or we can help you find one, or maybe you can do it at home!) with less than 50 in-person guests.  You can still use your decor, heart-felt toasts, and possibly even your menu.  Additional guests (over 50) would be able to join the festivities, send greetings and communicate with you through a high-res, large-format LED screen.  The entire virtual stream can be recorded for your enjoyment later.

Our Basic Option (4 hour call) includes:

• On-site technical coordination
• Consultation with the venue on physical distancing measures and safety protocols
• LED wall (or projector/screen combo) 
• In-room lighting or ring light 
• External microphone 
• Laptop monitor
• All connections and wiring 
• Professional video conferencing package
• All coordination, setup, rentals and labour
• Recording of the livestream